Event Participation Policy

1. Scope and acceptance

These Event Participation Terms apply when you register for, attend, view, speak at, sponsor, or otherwise participate in a Publishing Signal event, webinar, workshop, roundtable, briefing, summit, community session, lab, or related program (each, an "Event").

By registering for or participating in an Event, you agree to these terms and the Publishing Signal Privacy Policy. Speaker-specific rights are handled separately in the Speaker Release or Speaker Terms.

2. Who operates the Event

Publishing Signal is founded and powered by knk and operated by knk Software LP, a U.S. company. Publishing Signal may work with speakers, sponsors, media partners, research partners, technology partners, event platforms, and service providers to deliver Events.

3. Registration and eligibility

You must provide accurate registration information and keep your registration credentials, access links, and event login details confidential. Publishing Signal may accept, reject, cancel, transfer, or revoke registrations where necessary for security, capacity, compliance, program quality, or code-of-conduct reasons.

4. Event communications

We may contact you with operational Event communications, including confirmations, access links, schedule changes, reminders, speaker updates, post-event materials, surveys, and recordings or replay links. These communications are part of the Event you requested.

Marketing communications beyond the Event will be handled under the Publishing Signal Privacy Policy and applicable consent or unsubscribe rules.

5. Photos, video, audio, screenshots, transcripts, and recordings

Events may be photographed, screenshotted, audio recorded, video recorded, transcribed, captioned, summarized, clipped, and otherwise captured. This applies to virtual, hybrid, and in-person Events.

Capture may include speakers, moderators, sponsors, attendees, displayed names, company names, profile images, video, audio, chat, Q&A, poll responses, survey responses, and visible event activity, depending on the Event format and the features you use.

6. How Event materials may be used

Publishing Signal may use Event photos, recordings, screenshots, transcripts, captions, summaries, clips, Q&A, chat content, poll results, and other Event materials to:

• deliver the Event live;
• provide replay or on-demand access;
• create editorial recaps, summaries, and newsletters;
• promote Publishing Signal and future programs;
• share highlights on websites, social media, email, and partner channels;
• create internal documentation and improve future programs;
• support research, reporting, and industry analysis.

We will not intentionally present an attendee as endorsing Publishing Signal, knk, a sponsor, or a partner merely because the attendee registered for or attended an Event.

7. Participant choices and practical limits

If you do not want to appear in virtual Event materials, you should keep your camera off, avoid speaking on audio, avoid public chat, and avoid submitting questions that identify you unless anonymous submission is available.

For in-person Events, photography and filming may occur in common areas, session rooms, networking areas, and sponsor areas. Where feasible, we may offer a photo opt-out process or identify areas where filming is taking place. Please speak with Event staff if you have concerns.

We will consider reasonable removal requests. We may not be able to remove content from materials already published, distributed, archived, embedded in Event recordings, or controlled by third parties.

8. Q&A, chat, polls, and participant contributions

If you submit questions, comments, chat messages, poll responses, survey responses, or other contributions during an Event, you grant Publishing Signal permission to use, reproduce, edit, summarize, publish, display, distribute, and create excerpts from those contributions for Event-related, editorial, replay, research, and promotional purposes.

Do not submit confidential, proprietary, sensitive, or unlawful information through Event features. Public Event features are not confidential.

9. Speakers and session materials

Speakers are responsible for their own statements, slides, materials, and third-party content. Speaker views do not necessarily reflect the views of Publishing Signal, knk, sponsors, or partners.

Speaker materials are provided for informational purposes only. You may not copy, redistribute, record, scrape, or commercially exploit Event content unless Publishing Signal gives written permission or the Event expressly permits it.

10. Sponsors and partners

Events may include sponsors, affiliated partners, event partners, research partners, media partners, or technology partners. Sponsored or partner-supported content should be identified in a reasonable way.

Sponsors and partners do not receive attendee contact details for their own marketing unless sharing is disclosed and legally permitted, such as where you opt in, request contact, or participate in a sponsor-hosted activity under a clear notice.

11. Code of conduct

Publishing Signal Events are professional industry forums. You may not harass, threaten, disrupt, defame, spam, record without permission, misuse attendee information, submit unlawful content, or interfere with Event operations.

Publishing Signal may remove any participant who violates these terms or undermines the Event experience.

12. No professional advice

Publishing Signal content is provided for general informational and discussion purposes. It is not legal, tax, financial, technical, security, or professional advice. You are responsible for your own business decisions.

13. Changes to Events

Publishing Signal may change Event dates, times, speakers, topics, agenda, format, platform, access rules, or availability of recordings. We will use reasonable efforts to communicate material changes.

14. Intellectual property

Publishing Signal, speakers, sponsors, and partners retain their respective rights in Event content, materials, brands, trademarks, recordings, and materials. Except as expressly permitted, no rights are granted to copy, record, distribute, publish, train models on, or commercially use Event content.

15. Limitation of liability

To the maximum extent permitted by law, Publishing Signal and knk are not liable for indirect, incidental, consequential, special, punitive, or lost-profit damages arising from or related to an Event, Event content, Event changes, technical failures, third-party platforms, or participation in an Event.

Nothing in these terms limits liability that cannot legally be limited.

16. Governing law and venue

These terms are governed by the laws of the State of New Jersey, without regard to conflict-of-law rules, unless applicable law requires otherwise. Subject to any non-waivable rights you may have, disputes will be brought in the state or federal courts located in New Jersey.

17. Contact

For Event questions or removal requests, contact [email protected]. For privacy requests, contact [email protected].