Publishing Signal
Privacy

Privacy Policy

Last updated: July 2, 2026

1. Who we are

Publishing Signal is an industry platform for publishing and media professionals. It is founded and powered by knk and operated by knk Software LP, a U.S. company with a principal business address at 89 Headquarters Plaza North #1478, Morristown, NJ 07960, USA ("Publishing Signal," "we," "us," or "our").

Publishing Signal is not a separate software product contract. It is a media, events, research, newsletter, and community platform. This Privacy Policy explains how we collect, use, share, and protect personal information in that context.

2. What this policy covers

This policy applies to our websites, newsletters, event registrations, webinars, virtual events, in-person events, research initiatives, surveys, interviews, community formats, workshops, sponsor-supported programs, and related communications.

Some programs may also have additional terms or notices, such as Event Participation Terms, Speaker Terms, research notices, sponsor notices, or specific consent language shown on a registration or signup form. If a specific notice says something different from this policy for a particular program, the specific notice controls for that program.

3. Information we collect

We may collect the following categories of information, depending on how you interact with Publishing Signal:

  • Contact and identity information, such as name, business email address, phone number, company, job title, country, state, and professional profile information.
  • Registration and participation information, such as event registrations, attendance status, badge information, session selections, meeting requests, questions, chat messages, poll responses, survey answers, workshop participation, and community participation.
  • Speaker and contributor information, such as biography, headshot, session title, session description, slides, presentation materials, audio, video, transcript, quotes, and related content.
  • Event media, such as photographs, screenshots, video recordings, audio recordings, transcripts, captions, summaries, and clips.
  • Marketing and preference information, such as newsletter subscriptions, communication preferences, unsubscribe status, topic interests, and consent records.
  • Research information, such as interview notes, survey responses, benchmark inputs, maturity-model responses, and research attribution preferences.
  • Technical and usage information, such as IP address, device and browser data, website interactions, email engagement, cookie identifiers, analytics data, and platform logs.
  • Business relationship information, such as sponsor, partner, speaker, customer, prospect, vendor, or media partner status.
  • Visitor-identification and business-interest information, such as company-level website visit data, pages viewed, referral sources, inferred business interest, and, where available through our tools or business data providers, business contact information associated with a website visit or organization.

We do not intentionally collect sensitive personal information unless a specific program makes that clear and asks for it. Please do not submit confidential, sensitive, or personal information in public chats, Q&A tools, or open event discussions.

4. How we collect information

We collect information directly from you when you register, subscribe, attend, speak, submit a question, complete a survey, join a community, participate in research, contact us, or otherwise interact with Publishing Signal.

We may also collect information from event platforms, webinar tools, email marketing systems, CRM systems, analytics tools, visitor-identification tools, advertising and campaign measurement tools, sponsors, partners, public professional sources, and service providers that help us operate Publishing Signal.

5. How we use information

We use personal information to:

  • operate, administer, and improve Publishing Signal programs;
  • process registrations and manage event participation;
  • send operational communications about programs you register for or participate in;
  • deliver newsletters, briefings, invitations, follow-up content, and related marketing where permitted;
  • manage speakers, sponsors, partners, research participants, and community members;
  • create event recordings, transcripts, summaries, clips, recaps, and replay content;
  • conduct research, surveys, interviews, benchmarks, technology radars, and industry analysis;
  • personalize topics, invitations, and content based on professional interests;
  • maintain suppression lists and honor unsubscribe, withdrawal, objection, deletion, and privacy requests;
  • detect, prevent, and respond to security, fraud, misuse, and legal issues;
  • comply with law and enforce our terms.
  • understand business interest in our website, content, events, newsletters, and related offerings, including through B2B visitor-identification, analytics, campaign measurement, and account-based outreach tools;

6. Legal bases and reasons for processing

For individuals in jurisdictions that require a legal basis, such as the European Union or United Kingdom, our legal bases may include:

  • contract or pre-contractual steps, where processing is needed to register you for or provide a program you requested;
  • consent, where we ask for consent for newsletters, sponsor/partner contact, cookies, testimonials, certain recordings, or other optional uses;
  • legitimate interests, where we have a business interest in operating and improving Publishing Signal, communicating with business contacts, documenting events, conducting B2B outreach, preventing misuse, and developing industry content, provided those interests are not overridden by your rights;
  • legal obligation, where processing is needed to comply with applicable law.

Where we rely on consent, you may withdraw it at any time. Withdrawal does not affect processing that happened before withdrawal.

7. Event photos, recordings, screenshots, transcripts, and replays

Publishing Signal events may be photographed, screenshotted, audio recorded, video recorded, transcribed, summarized, clipped, and made available as live, replay, on-demand, editorial, recap, promotional, or related Publishing Signal materials.

For virtual events, this may include your displayed name, company, profile image, video, audio, chat messages, Q&A submissions, poll responses, and other visible participation data if you choose to use those features.

For in-person events, photography and video may capture attendees, speakers, moderators, sponsors, and the event environment. We will use reasonable event notices, registration notices, and/or on-site signage to make this clear. If a photo opt-out process is offered for a specific event, we will describe it in the event materials.

If you do not want your image, voice, name, or question to appear in event materials, please use available privacy controls where possible, such as keeping your camera off, using the Q&A tool carefully, avoiding public chat, speaking to event staff, or not entering areas where filming or photography is taking place. We will consider reasonable removal requests, but we may not be able to remove content from materials already published, distributed, archived, or controlled by third parties.

8. Newsletters and marketing

If you sign up for Publishing Signal updates, newsletters, briefings, invitations, or related content, we may send those communications to you. You can unsubscribe at any time using the unsubscribe link in our emails or by contacting us at [email protected]

We may also send operational messages that are not marketing, such as registration confirmations, event reminders, access links, schedule changes, speaker updates, policy updates, and responses to your requests.

9. Partners, sponsors, and affiliated partners

Publishing Signal may work with affiliated partners, sponsors, event partners, media partners, research partners, technology partners, and service providers.

We do not intend to sell attendee lists. We may share information with service providers that help us operate Publishing Signal. We may share your business contact details with selected sponsors or partners for their own follow-up only where this is disclosed and legally permitted, such as where you have opted in, requested contact, attended a sponsor-hosted session under a clear notice, or otherwise provided permission.

If we offer an optional partner or sponsor contact checkbox, choosing not to check it will not prevent you from registering for the relevant Publishing Signal program unless the program is expressly sponsor-hosted and the sharing is clearly disclosed as part of that program.

10. Feedback, testimonials, and quotes

We may use feedback in aggregated, anonymized, or non-identifiable form to improve Publishing Signal and describe what participants value.

We will seek separate permission before using your identifiable feedback as a testimonial or quote together with your name, title, company, photo, or similar identifying information, unless the context clearly shows that you provided the statement for public use.

11. Company names and logos

We may make factual statements that participants from certain organizations have attended, contributed to, sponsored, or participated in Publishing Signal programs, where that is true and not misleading.

We will not use a company logo in Publishing Signal marketing merely because one employee attended an event. Company logo use requires separate written permission from an authorized company representative.

12. Research, surveys, and reports

Publishing Signal may conduct surveys, interviews, benchmarks, technology radars, maturity models, and other research projects. Research results may be published in aggregated, anonymized, or summarized form.

If we want to identify you by name, quote you, identify your company in a research result, or attribute a specific response to you or your organization, we will use the attribution model described in the specific research notice or seek separate permission.

13. Cookies, analytics, visitor identification, and similar technologies

We may use cookies, pixels, tags, analytics tools, visitor-identification technologies, email tracking, embedded media, advertising and campaign measurement tools, and similar technologies to operate and secure our website, measure engagement, improve content, understand business interest, support event and newsletter activity, and conduct relevant B2B marketing and outreach.

These technologies may include necessary security and performance tools such as Cloudflare, analytics tools such as Google Analytics, B2B visitor-identification tools such as RB2B, email and CRM tools, event and webinar tools, embedded content providers, and advertising or campaign measurement technologies such as LinkedIn Insight Tag, Google Ads, or similar tools where used.

RB2B or similar visitor-identification tools may help us understand which companies or business professionals may be interested in Publishing Signal, the Media Transformation Summit, or related offerings. These tools may use cookies, pixels, IP address data, device and browser information, page visit information, referral information, and third-party business data.

Where required by law, we ask for consent before using non-essential cookies, analytics tools, visitor-identification tools, marketing pixels, advertising technologies, email tracking technologies, or embedded third-party content. You can manage cookie preferences through our Cookie Preferences link where available.

For more information, including a current and anticipated vendor and technology list, please see our Cookie and Tracking Notice.

14. Service providers

We use third-party service providers to help us operate Publishing Signal, including providers for website hosting, security, analytics, visitor identification, CRM/contact management, email delivery, event and webinar hosting, registration forms, surveys, video hosting, transcription, captions, summaries, IT support, legal, accounting, and other business operations.

These providers may process personal information only as needed to provide services to us, operate Publishing Signal, support security, manage registrations, send communications, host events, measure engagement, improve our programs, or support related business purposes.

For more information about cookies, analytics, visitor identification, pixels, email tracking, embedded media, and similar technologies, please see our Cookie and Tracking Notice.

15. International transfers

Publishing Signal is operated by a U.S. company. If you interact with Publishing Signal from outside the United States, your information may be transferred to, stored in, or processed in the United States and other countries that may not provide the same level of data protection as your home country.

Where required, we will use appropriate transfer safeguards or rely on legally recognized transfer mechanisms. This area should be reviewed before launch for EU, UK, Swiss, and Canadian participation.

16. Retention

We keep personal information for as long as reasonably necessary for the purposes described in this policy, including event administration, replay availability, marketing suppression, research integrity, legal compliance, security, and dispute resolution.

Typical retention periods may vary by category. For example, unsubscribe records may be kept to honor opt-outs; event recordings may be retained while they remain useful for replay or editorial purposes; and sponsor consent records may be retained to prove permission. We may anonymize or aggregate information so it no longer identifies you.

17. Your choices and rights

Depending on where you live, you may have rights to access, correct, delete, restrict, object to, or receive a copy of certain personal information. You may also have the right to withdraw consent or object to direct marketing.

You can unsubscribe from marketing emails at any time. You can also contact us at [email protected] to make a privacy request or ask to be removed from a mailing list. We may need to verify your identity before processing certain requests. We may retain limited information where needed for legal, security, accounting, suppression, or legitimate business purposes.

18. California and U.S. state privacy notices

If a U.S. state privacy law applies to our processing of your information, you may have additional rights, such as rights to know, access, correct, delete, opt out of certain sharing, or appeal a decision.

Publishing Signal is primarily a B2B platform. Applicability of specific state privacy laws depends on legal thresholds, data categories, and business activities. If we are legally required to provide a state-specific privacy notice, “Your Privacy Choices” link, “Do Not Sell or Share My Personal Information” link, Global Privacy Control handling, appeal process, or additional disclosure, we will make those options available through this Privacy Policy, our Cookie and Tracking Notice, our website footer, or other appropriate notice.

19. EU and UK privacy rights

If EU or UK data protection law applies, you may have rights to access, rectify, erase, restrict, object to processing, data portability, and lodge a complaint with a supervisory authority. You may also object to direct marketing at any time.

Where required, we will provide additional information about our representative, data protection contact, international transfer safeguards, and complaint routes.

20. Canada

If Canadian anti-spam or privacy laws apply, we will handle commercial electronic messages, consent, sender identification, and unsubscribe mechanisms as required by applicable Canadian law. You can unsubscribe or contact us at any time using the contact information below.

21. Children

Publishing Signal is intended for business professionals and is not directed to children. We do not knowingly collect personal information from children.

22. Changes to this policy

We may update this policy from time to time. The updated version will be posted with a new effective date. If changes are material, we may provide additional notice where appropriate.

23. Contact us

For privacy questions, unsubscribe requests, withdrawal requests, or removal requests, contact:

Publishing Signal / knk Software LP
89 Headquarters Plaza North #1478, Morristown, NJ 07960, USA
Email: [email protected]

For event-specific recording, photo, or speaker requests, contact: [email protected]